Email has become a popular mode of business communication in the recent past. It allows businesses to communicate with their clients and other businesses from across the globe. Due to the immense popularity of email, many businesses now accept email as a written proof for orders and approvals. As email is such an important part of the business world today, email archiving is a must have for discovery and compliance purposes.
Email management systems capture emails that are sent and received by employees. With the use of a classification scheme, accessing controls, managing contents and retention period becomes easy. Email management also allows capturing of metadata associated with the emails. Thus, information can easily be retrieved and managed. These solutions either remove or copy messages from the messaging application and store it at some other location.
Email clients are constantly used by employees and businesses for communication purposes. After considerable amount of usage, a number of PST files are often aggregated. In such a case, you may notice a decrease in performance of your email client. However, by using PST management system all PST files can be combined into a single file. This will not only improve indexing process, but also improve the performance and speed of the email client.
Does your business send and receive a lot of emails daily? Do you want to free-up some space from exchange server? If the replay to these questions is yes, exchange email archiving is a must have. Exchange email archiving is a special tool that aggregates the data from the exchange server and stores it at a different place. Incorporated search, quick retrieval and instant message preview are some features offered by exchange email archiving tool.
As your business needs to send and receive plenty of emails on a daily basis, you should look forward to integrate e-discovery. It allows you to search, locate and secure the information at a safe place. This information can then be used as evidence during a legal criminal or civil case if required. It is also important to have email compliance in place. With email compliance services, your business can easily meet different regulations and laws. Email compliance will also be helpful in storing and retaining user activity, maintaining system logs and keeping track of audits.